How to write a CV that passes any ATS in 2026

Struggling to get your CV noticed by recruiters? The truth is, over 75% of resumes never reach a human eye because of Applicant Tracking Systems (ATS). If you want to land interviews in 2026, learning how to write a CV that passes any ATS is essential.

In this guide, we’ll show you how to optimize your CV for both humans and machines, provide actionable tips, and even share numeric data to help you measure your success.

What is an ATS and Why It Matters

An Applicant Tracking System (ATS) is software used by recruiters to filter and rank resumes based on keywords, formatting, and experience. Modern ATS algorithms scan CVs for:

• Relevant skills and experience

• Keyword match with the job description

• Proper formatting and readability

If your CV isn’t optimized for ATS, your application may never reach a recruiter—even if you’re a perfect fit.

Key Features of a CV That Passes Any ATS

Creating a CV that passes any ATS requires more than listing your experience. Here’s what to focus on:

1. Use Standard Headings:
   Use common headers like “Work Experience,” “Education,” and “Skills.” Unusual headings can confuse ATS.

2. Keyword Optimization:
   Analyze the job description and include exact keywords naturally. Avoid keyword stuffing.

3. Simple Formatting:
   Stick to clean fonts, avoid tables with complex formatting, graphics, or images. Most ATS cannot read them.

4. Tailored Content:
   Customize your CV for every role. Highlight the skills and experience that match the job description.

5. Proper File Type:
   Save your CV as a .docx or .pdf (with selectable text) for better ATS compatibility.

Numeric Insights: How ATS Filters CVs

Here’s a quick data snapshot of how resumes fare in ATS filters:

Source: Industry ATS reports 2025

As you can see, keyword matching and relevant experience are the most important factors to focus on.

Step-by-Step Guide to Writing a CV That Passes Any ATS

1. Start With a Strong Professional Summary

Your summary should include the most relevant keywords for the job. For example:

“Results-driven HR professional with 5+ years of experience in payroll management, employee engagement, and recruitment automation.”

2. Highlight Work Experience Effectively

List your experience in reverse chronological order. Include measurable achievements. For example:

• Increased recruitment efficiency by 30% using HR software automation.

• Managed payroll for 500+ employees across multiple GCC locations.

3. Skills Section: Keep It Simple and Relevant

Include 8–12 skills that align with the job description. Avoid generic skills like “Team Player.” Focus on technical and role-specific skills:

• ATS Management

• Payroll Software (MaxProfile, SAP, Bayzat)

• HR Analytics

4. Education & Certifications

Use standard titles like “Bachelor of Science in Computer Science” or “Certified Payroll Professional (CPP).” ATS looks for standardized keywords here.

5. Avoid Overcomplicated Design

Fancy graphics, icons, and columns might look great for humans but confuse ATS. Stick to:

• Bullet points

• Standard fonts like Arial or Calibri

• Simple layout with clear headings

Tips to Boost CV Visibility

• Use industry-standard keywords and variations.

• Avoid headers and footers that hide content from ATS.

• Keep your CV under 2 pages.

Using tools like MaxProfile can help you analyze your CV for ATS readiness and match keywords efficiently without rewriting it manually.

Conclusion

Writing a CV that passes any ATS in 2026 is about balance, it should be readable by both machines and humans. Focus on relevant keywords, clean formatting, and measurable achievements. Regularly update your CV with new skills, projects, and accomplishments to stay ahead.

Investing in tools like MaxProfile can give you an edge by automatically checking for ATS compatibility, making your application more likely to reach recruiters.

FAQs: 

1. What is the main reason a CV fails ATS?
Most CVs fail ATS due to missing keywords, complex formatting, or non-standard headings.

2. How long should a CV be to pass ATS?
Keep it under 2 pages. ATS systems prefer concise and relevant content.

3. Can graphics or images help my CV?
No. Most ATS cannot read images or graphics. Stick to text-based layouts.

4. Should I tailor my CV for each job?
Yes. Tailoring your CV ensures keyword match and increases your chances of passing ATS.

5. Are online tools reliable for ATS optimization?
Yes. Tools like MaxProfile can scan your CV and suggest improvements to boost ATS compatibility.