How to Respond to a Job Offer Email and Negotiate Salary

Overview

Knowing how to respond to a job offer email is essential to setting the tone for your new role. A prompt, professional, and confident reply not only shows gratitude but also opens the door to negotiate salary, benefits, or start date. In this guide, you’ll learn the exact steps to reply, sample wording, salary negotiation tips, and key mistakes to avoid—ensuring your response is well-received by hiring managers and HR teams.

Step-by-Step: How to Respond to a Job Offer Email

Direct Answer :
To respond to a job offer email, thank the employer, confirm your interest, clarify any terms, and—if needed—negotiate salary or benefits before formally accepting. Keep your tone polite, concise, and professional.

Example:

Subject: Job Offer – [Your Name]

Dear [Hiring Manager],

Thank you for offering me the [Position Title] role. I’m excited about the opportunity to join [Company Name]. I would like to discuss the compensation package before finalizing my acceptance. Please let me know a convenient time to connect.

Kind regards,
[Your Name]

Why Timing Matters

Respond within 24–48 hours. Delays can signal disinterest, while a quick reply shows enthusiasm. Even if you need more time to decide, acknowledge receipt of the offer and request a deadline extension.

Salary Negotiation: Key Statistics

How to Negotiate Salary in a Job Offer Email

When negotiating salary via email:

1. Research market rates – Use tools like Glassdoor, PayScale, or MaxProfile insights to benchmark your role.

2. Justify your ask – Link your request to skills, certifications, or measurable results from past roles.

3. Be flexible – Consider benefits, remote work, or bonuses if salary flexibility is limited.

4. Stay professional – Keep emotions out of your negotiation; focus on mutual value.

Negotiation Email Example:

Subject: Job Offer – Compensation Discussion

Dear [Hiring Manager],

Thank you for offering me the [Position Title] position at [Company Name]. After reviewing the offer and considering my [X years of experience / certifications], I was hoping we could discuss adjusting the base salary to [$X amount], which aligns with current market data. I’m confident I can bring immediate value to the team.

Best regards,
[Your Name]

Common Mistakes to Avoid

• Ignoring the email for days – This creates doubt about your interest.

• Being vague about your expectations – Clarity is key in salary talks.

• Focusing only on money – Highlight your enthusiasm for the role, not just the pay.

• Accepting too quickly without reviewing – Ensure you understand the contract and benefits.

Final Acceptance Email Template

Subject: Acceptance of Job Offer – [Your Name]

Dear [Hiring Manager],

I’m pleased to formally accept the [Position Title] position at [Company Name]. Thank you for the opportunity—I’m eager to contribute to the team. As agreed, my start date will be [Date], with a salary of [$X] plus [benefits]. Please let me know the next steps.

Kind regards,
[Your Name]

Conclusion

Knowing how to respond to a job offer email—and when to negotiate—can set the tone for your career growth and earnings. Be prompt, polite, and prepared with market data to back your requests. Remember, negotiation is not conflict—it’s a conversation toward a fair agreement. how to respond to a job offer email

FAQs: 

1. How soon should I reply to a job offer email?
Within 24–48 hours. Acknowledge receipt even if you need more time.

2. Can I negotiate salary over email?
Yes, but be concise and professional. Support your request with market data and your qualifications.

3. What if the salary offer is non-negotiable?
Consider negotiating other benefits—remote work, flexible hours, or professional development support.

4. Should I accept verbally before getting the offer in writing?
No. Always request a formal written offer before confirming acceptance.

5. How do I decline a job offer politely?
Thank them for the opportunity, express appreciation, and briefly state your reason without burning bridges.